Features

• Sales Management - Track and manage all sales activities with ease.

• Purchases Management - Track and manage all purchase activities.

• Stock Management- Maintain real-time inventory records and monitor stock levels.

• Order Management- Process and track orders efficiently.

• Invoice Management- Improves billing accuracy and streamlines payment tracking.

• Staff Management- Manage staff roles, permissions, and activities.

• Customer Management- Store and manage customer details and interactions.

• Supplier Management- Maintain supplier records and purchase histories.

• Expense Tracking- Record and analyze expenses to monitor business performance.

• Accounts Management- Simplifies financial management with automated tools for tracking income, expenses, and generating reports.

• Business Reports- Easily view, and manage business reports with dynamic charts, tables, and graphs.

• Billing System- Generate invoices and manage payments seamlessly.

• Barcode Scanning- Provides a simple & intuitive barcode generator, allowing you to create barcodes effortlessly.

• Multi Language- Manage your business in your language

Register & Login

1. Visit the website at https://app.runonweb.com/.

2. Click the Getting Started link to register your Organization.

3. Fill in the required details:

   • Organization Information: Enter Organization Name and Tag Line.

   • Main Branch Information: Provide Branch Name, Branch Address, Currency, Working Hours per Day, and Working Days per Week.

   • Admin User Information: Enter Name, User Name, Password, Confirm Password, Phone Number, and Email.

4. Click the register button, and a verification email will be sent to the provided email address.

5. Log in to your email and click the verification link to verify your account.

6. Go to the login page.

7. Enter your User name and password, and click the login button.

8. Select the Organization name in the pop-up to visit the organization dashboard.

Dashboard

The dashboard provides an overview of system activities and operations.

Types of Dashboards

1. Organization dashboard- Access and manage organization-level settings and data.

2. Branch dashboard- Manage specific branch-level activities and records.

Organization Dashboard

1. Menus: Dashboard, Store, Category, Product, Purchase, Supplier, Customer, Transfer, Stock, Branch, and User.

2. Reports:

   • Displays counts for:

     1. Customers

     2. Purchases

     3. Suppliers

     4. Products

   • List of Active Workers in all branches.

   • Branch-wise sales

   • Branch-wise orders

Branch Dashboard

1. Menus: Dashboard, Store, Category, Purchase, Sales, Order, Supplier, Customer, Transfer, Stock, Expenses and User.

2. User swipe-in/swipe-out button.

3. Reports:

   • Displays counts for:

     1. Sales

     2. Orders

     3. Customers

     4. Purchases

     5. Suppliers

     6. Products

   • Pending Transactions of workers

   • Active Workers

   • Sales Count

   • Stocks Count

   • Product Sales

   • Category Sales

   • Top Selling Products

   • Orders Count

   • Out of Stock Products

   • Product Orders

   • Category Orders

   • Top Buying Customers

   • Top Selling Workers

   • Top Buying Workers

   • Sale and Order Pending Bills

   • Purchase Pending Bills

   • Purchase Pending Inward Transfers

Branches

• View the list of branches.

• Create a new branch.

• Edit existing branches.

• Set a branch to active or inactive.

• Creating a New Branch:

  1. Click the New Branch button

  2. Fill out the form with the following details:

     1. Branch Name

     2. Phone Number

     3. Alternate Phone Number

     4. Email

     5. Address

     6. GST Number

     7. Registration Number

     8. Employer Identification Number (EIN)

     9. Dun & Bradstreet (B&D) Number

     10. Industry Codes

     11. Currency

     12. Working Hours per Day

     13. Working Days per Week

     14. Show Profit

     15. Send Notification

  3. Click the Add button to create the branch.

• In edit option there is a "View History" option used to see the whole changes of the branch, who changed that, what are the changes and when.

Users

• View the list of users.

• Create a new user.

• Edit existing users.

• Set user to active or inactive.

• Delete the user.

• Creating a New User:

  1. Click the New User button.

  2. Fill out the form with the following details:

     1. Name

     2. Username

     3. Password

     4. Confirm Password

     5. Phone Number

     6. Email

     7. Address

     8. Working hours per day

     9. Working hours per week

     10. Payment Rate

     11. Select Payment Term (Hour, Day, Week, Month)

     12. Select Role (Admin, Manager, Supervisor, Worker)

     13. Access To (Select which branch the user can access)

  3. Click the Add button to create the user.

• In edit option there is a "View History" option used to see the whole changes of the user, who changed that, what are the changes and when.

Store

You can view the list of Stores and it's details.

1. Go to the Store menu.

2. View the list of stores.

3. Create a New Store (Only in Organization level)

   • Click the New Store button.

   • Fill out the form with:

     1. Store Name

     2. Phone Number

     3. Email

     4. Address

     5. Description

4. All branches can access these stores for Purchase, Add/Remove Stock, Transfer Stock

5. Edit or Delete stores as required.

6. In edit option there is a "View History" option used to see the whole changes of the store, who changed that, what are the changes and when.

Categories

Products are grouped under Categories.

1. Go to the Category menu.

2. View the list of categories.

3. In the branch view, you can only view the list of categories.

4. Create, edit and delete option only in Organization view.

5. Create a New Category

   • Click the New Category button.

   • Fill out the form with:

     1. Name

     2. Description

   • Click the Add button to create the category.

6. All branches have the same list of categories, which are created at the organization level.

7. Edit or Delete Categories as required.

8. In edit option there is a "View History" option used to see the whole changes of the category, who changed that, what are the changes and when.

9. Import Categories using the import option.

10. Export Categories using export or export all options.

11. Download a Template for Import to prepare bulk category data.

Products

1. Go to the Product menu.

2. View the list of products.

3. In the branch view, you can only view the list of products.

4. Create, edit and delete option only in Organization view.

5. Create a New Product

   • Click the New Product button.

   • Fill out the form with:

     1. Select Category

     2. Product Code

     3. Name

     4. HSN Code

     5. Unit (Product measurement type (e.g., Kg, Litre))

     6. Purchase Cost

     7. Sale Price

     8. Tax Percentage

     9. Description

     10. Sub Units (This option is used for managing the same product available in different quantities (e.g., 1kg, 2kg, 10kg))

         1. Name
         2. Quantity

     11. Production Units (This option is used to add products(raw materials) with quantity that are utilized in the manufacturing of this product.)

         1. Name
         2. Quantity
         3. Labour Cost
         4. Raw Materials
            1. Product
            2. Quantity
            3. Purchase Cost

     12. Variants (It is refer to different versions of the same product that vary by specific attributes such as size, color, material, quality, or packaging. You can specify them with varying cost.)

         1. Name
         2. Type
         3. Required (Yes/No)
         4. Options / Extra Price

   • Click the Add button to create the Product.

6. All branches have the same list of products, which are created at the organization level.

7. Edit or Delete Products as required.

8. In the organization view, you can view the list of products. In that list you can view the product quantity in all branches and stores.

9. In edit option there is a "View history" option used to see the whole changes of the product, who changed that, what are the changes and when.

10. Import Products using the import option.

11. Export Products using export or export all options.

12. Download a Template for Import to prepare bulk Product data.

Purchase

Efficient purchase management is essential for any business to streamline operations, control expenses, and maintain smooth supply chain processes. With our website, you gain access to a robust purchase management solution designed to simplify and optimize your procurement process.

1. Go to the Purchase menu.

2. View the list of purchases.

3. In organization, you can view the total products available in all branches

4. Create a New Purchase

   • Click the New Purchase button.

   • Fill out the form with:

     1. Purchase Date

     2. Purchase By

     3. Invoice Date

     4. Invoice Number

     5. Select Location(In branch, you can only select stores or current branch. In Organization, you can select any branch or store)

     6. Select Supplier (click the + icon to create a new Supplier)(After selecting a supplier, the previously pending amounts for that supplier are displayed below the field.)

     7. Select Products

        1. Quantity

        2. Purchase Cost

        3. Tax

     8. Loading Charge

     9. Unloading Charge

     10. Transport Charge

     11. Discount

     12. Tax

     13. Round Off (You can round off the total amount by selecting increase or decrease)

     14. Use Extra amount (If you have already paid an extra amount for previous purchases or made a transaction to the supplier, that amount will be added to the extra amount. If you check this box, that amount will be used for the current purchase.)

     15. Payment Type

     16. Amount Paid

     17. Notes

   • Click the Add button to create the Purchase.

5. Edit or Delete Purchases as required. If there is a balance amount, an option is provided to add the remaining amount.

6. In organization, you can change the sale price and Purchase cost of separate branches

7. In edit option there is a "View history" option used to see the whole changes of the purcahse, who changed that, what are the changes and when.

Sales

Effortlessly manage your sales and take your business to the next level with our powerful tools designed to simplify the sales process.

1. Go to the Sales menu.

2. View the list of Sales.

3. Create a New Sales

   • Click the New Sales button.

   • Fill out the form with:

     1. Sale Date

     2. Select Type (Retail, Wholesale, Commission)

     3. Sale By

     4. Select Customer (click the + icon to create a new customer)(After selecting a customer, the previously pending amounts from that customer are shown below the field.)

     5. Select Products

        1. Quantity

        2. Purchase Cost

        3. Sale Price

        4. Tax

     6. Loading Charge

     7. Unloading Charge

     8. Transport Charge

     9. Tax and Discount

     10. Round Off (You can round off the total amount by selecting increase or decrease)

     11. Use Extra amount (If selected customer have already paid an extra amount for previous sales/orders or made a transaction, that amount will be added to the extra amount. If you check this box, that amount will be used for the current sale.)

     12. Payment Type (Cash, Card, UPI)

     13. Amount Received

     14. Note

   • Click the Add button to create the Sales.

4. Edit or Delete Sales as required.

5. In edit option there is a "View history" option used to see the whole changes of the sale, who changed that, what are the changes and when.

Orders

Manage orders effortlessly and deliver a seamless experience for your customers with our all-in-one order management solution.

1. Go to the Orders menu.

2. View the list of Orders.

3. Create a New Order

   • Click the New Order button.

   • Fill out the form with:

     1. Order Date

     2. Order By

     3. Select Stage (e.g., Placed, processing, Ready to pick)

     4. Select Customer (click the + icon to create a new customer)(After selecting a customer, the previously pending amounts from that customer are shown below the field.)

     5. Select Products

        1. Quantity

        2. Purchase Cost

        3. Sale Price

        4. Tax

     6. Loading Charge

     7. Unloading Charge

     8. Transport Charge

     9. Tax and Discount

     10. Round Off (You can round off the total amount by selecting increase or decrease)

     11. Use Extra amount (If selected customer have already paid an extra amount for previous sales/orders or made a transaction, that amount will be added to the extra amount. If you check this box, that amount will be used for the current sale.)

     12. Payment Type (Cash, Card, UPI)

     13. Note

     14. Amount Received

   • Click the Add button to create the Order.

4. Edit or Delete Order as required.

5. If the order is delivered, the quantity of the product will reduced Automatically

6. In edit option there is a "View history" option used to see the whole changes of the order, who changed that, what are the changes and when.

Invoices

Effortlessly manage your invoices and take your business to the next level with our powerful tools designed to simplify the sales process.

1. Go to the Invoices menu.

2. View the list of Invoices.

3. Create a New Invoice

   • Click the New Invoice button.

   • Fill out the form with:

     1. Invoice Date

     2. Invoice By

     3. Due Date (The due date is the last date by which the customer must make the payment for the billed amount.)

     4. Select Customer (click the + icon to create a new customer)(After selecting a customer, the previously pending amounts from that customer are shown below the field.)

     5. Select Products

        1. Quantity

        2. Purchase Cost

        3. Sale Price

        4. Tax

     6. Loading Charge

     7. Unloading Charge

     8. Transport Charge

     9. Tax and Discount

     10. Round Off (You can round off the total amount by selecting increase or decrease)

     11. Payment Type (Cash, Card, UPI)

     12. Amount Received

     13. Notes

   • Click the Add button to create the Sales.

4. Edit or Delete Invoices as required.

5. In edit option there is a "View history" option used to see the whole changes of the invoice, who changed that, what are the changes and when.

Suppliers

Simplify your supplier relationships and streamline procurement with comprehensive supplier management system.

1. Go to the Supplier menu.

2. View the list of Supplier.

3. Create a New Supplier

   • Click the New Supplier button.

   • Fill out the form with:

     1. Name

     2. GST number

     3. Phone number

     4. Email

     5. Address

   • Click the Add button to create the Supplier.

4. Edit or Delete Supplier as required.

5. You can create supplier in either branch or organization. It can added to all branches, supplier list.

6. In edit option there is a "View history" option used to see the whole changes of the supplier, who changed that, what are the changes and when.

7. There is a view option that displays the total purchases from the supplier and the pending bills for those purchases and transactions.

8. Import Supplier using the import option.

9. Export Supplier using export or export all options.

10. Download a Template for Import to prepare bulk Supplier data.

Customers

Build stronger customer relationships and manage your customer data with ease using customer management solution.

1. Go to the Customer menu.

2. View the list of Customer.

3. You can create customer in either branch or organization. It can added to all branches, supplier list.

4. Create a New Customer

   • Click the New Customer button.

   • Fill out the form with:

     1. Name

     2. Date of Birth

     3. Phone number

     4. Email

     5. Address

   • Click the Add button to create the Customer.

5. Edit or Delete Customer as required.

6. In edit option there is a "View history" option used to see the whole changes of the customer, who changed that, what are the changes and when.

7. There is a view option that displays a worker's total sales and orders, along with the pending bills and transactions for them.

8. Import Customer using the import option.

9. Export Customer using export or export all options.

10. Download a Template for Import to prepare bulk Customer data.

Transfer

The details of products you transferd / Received, From Location to To Locatiion are available in this module.

1. Go to the Transfer menu.

2. View the list of Transfer.

3. Create a New Transfer

   • Click the New Transfer button.

   • Fill out the form with:

     1. Select From location (only in Organization)

     2. Select To location (All Branches and Stores available in the drop down)

     3. Select Products

     1. Quantity

     4. Vehicle Number

     5. Driver Name

     6. Driver Phone

   • Click the Add button to create the Transfer.

4. After adding a transfer, the quantity of the selected product will decrease in the chosen from location.

5. After creating a transfer, the "Pending Inward Transfers" section in the TO location dashboard lists the transfer with an Approve option.

6. Once the product is received and verified from the FROM location, you can click the Approve button.

7. After confirming the transfer, the products are added to the TO location's inventory.

8. If some products are missing or damaged or any other problems there is an option Decline to decline the transfer from the receicer end. If receiver declines the transfer, it will send back to the 'From location'.

9. After getting declined, It will be shown in the pending transfer section in dashboard of 'From location'. After successful clearance, there is an option 'Resend' to resend the transfer again.

10. Each transfer has a print option. After adding a transfer, you can print the receipt and give it to the driver for vehicle entry approval at the TO location.

Stocks

The details of add or remove stocks are here.

1. Go to the Stock menu.

2. View the list of Stock.

3. Add a Stock:

   • Click the Add button.

   • Fill out the form with:

     1. Date

     2. Select location

     3. Select product

     4. Quantity

     5. Purchase cost

     6. Sale price

   • Click the Add button to Add a Stock.

4. Remove a Stock:

   • Click the Remove button.

   • Fill out the form with:

     1. Date

     2. Select location

     3. Select product

     4. Quantity

   • Click the Add button to Remove a Stock.

5. Edit or Delete Stock as required.

6. In edit option there is a "View history" option used to see the whole changes of the stock, who changed that, what are the changes and when.

Expenses

Provides an easy-to-use platform that allows you to effectively manage and track your expenses. With intuitive tools and clear visualizations, you can set budgets, categorize spending, and monitor your financial progress in real-time. Whether you're managing personal finances or tracking business expenses, our solution helps you stay organized and in control of your money.

1. Go to the Expenses menu.

2. View the list of Expenses.

3. Create a New Expense

   • Click the New Expense button.

   • Fill out the form with:

     1. Category

     2. Sub Category

     3. Date

     4. Expense amount

     5. Payment Type

     6. Reason

   • Click the Add button to create the Expense.

4. Edit or Delete Expenses as required.

5. In edit option there is a "View history" option used to see the whole changes of the expense, who changed that, what are the changes and when.

Accounts

Simplifies financial management with automated tools for tracking income, expenses, and generating reports. It ensures accuracy, compliance, and saves time for businesses. Take control of your business finances with our comprehensive accounting management system. From tracking expenses to generating reports, we’ve got you covered.

1. Go to the Accounts menu.

2. View the few recordings Day book, Ledger, Balance sheet, Trial Balance, Profit and loss, Counter closing.

3. Ledger

   • The Ledger module in our accounting system provides a detailed financial record of all transactions, including credits and debits for a specific branch. It serves as a centralized record for tracking financial movements, ensuring transparency and accuracy in accounting.

   • Real-Time Transaction Tracking – Instantly view all credits and debits with accurate timestamps.

   • Columns include: Date of transaction, Credit/Debit amount, Particulars (indicating the module from which the transaction originated).

4. Balance Sheet

   • The Balance Sheet provides a snapshot of the company’s financial position, listing assets on one side and liabilities and equities on the other. The totals on both sides must always match, ensuring accurate accounting.

   • Liabilities show the amounts the company owes, while Equities show the company's net earnings or retained profits.

   • Assets include all current assets like cash, inventory, and receivables. Each side concludes with a Total Amount which should always be equal.

5. Counter Closing

   • The Counter Closing module allows you to record daily cash closing at the end of the business day. It ensures accuracy in counter cash handling with denomination-wise entry and real-time total calculations.

   • Clicking on "New Counter Closing" opens a form where cash details can be entered denomination-wise.

   • The form contains three columns: Denomination (1, 2, 5, 10, 20, 50, 100, 200, 500, 1000, 2000), Count (manual entry), and Amount (auto-calculated as denomination × count).

   • This helps calculate the total cash present at the counter for the day with high accuracy.

6. Profit and Loss

   • The Profit and Loss module provides a comprehensive summary of income and expenses over a specified period. It calculates the net profit or loss based on automatically fetched data from your Sales and Purchase modules. This feature helps in monitoring the financial health of your business and supports better strategic planning.

   • Income Section – Displays income sources such as Sales and Orders, and calculates Total Income automatically.

   • Expenses Section – Displays expenses like Purchases and Salaries, and calculates Total Expenses.

   • Net Profit/Loss – Automatically calculated as the difference between Total Income and Total Expenses, clearly showing whether your business is in profit or loss.

7. Day Book

   • The Day Book module captures and displays all day-to-day financial transactions in a tabular format. Each entry logs credit and debit transactions along with detailed particulars describing the nature and purpose of the transaction. It serves as a chronological journal of every financial movement, helping businesses stay transparent and organized.

   • Displays a table with columns such as Date, Particulars, Debit, and Credit.

   • Every debit or credit action done in the application is reflected as a new row in the Day Book.

8. Trial Balance

   • The Trial Balance module gives a summarized view of all account balances under debit and credit categories. It helps ensure that total debits equal total credits, providing an essential checkpoint before preparing financial statements.

   • Particulars: Lists categorized accounts like Income, Cash, Accounts Receivable, etc.

   • Debit/Credit: Displays corresponding values for each transaction entry based on account type.

   • Total for Trial Balance: Ensures that the sum of Debit and Credit columns is balanced (e.g., Debit = 236, Credit = 236).

Settings

The Settings option for the organization/branch offers multiple features to enhance user experience. It allows customization, access control, and configuration settings. These options ensure a user-friendly and efficient application.

1. Click on the profile picture in the top right corner. In the dropdown, you will find the Settings option.

2. You can add or change the Logo of your organization/branch, which will be applied to printed bills.

3. Customizable fields:

   • Name

   • Tag Line

   • Phone Number

   • Email

   • Address

   • GST Number and Registration Number

   • EIN and D&B Number

   • Select Currency

   • Working Hours per Day

   • Working Days per Week

   • Select Bill Template

4. You can select bill template from the five default options for your branch.

5. The Show Profit option allows you to control the display of branch profit on the dashboard.

6. The Send Notification option is available. If you enable it, you will receive email notifications for all changes in the organization/branch.

7. In Organization Settings, the "Stop the access of all users except Admin" option is available. Enabling this will restrict access to only the admin. All other users will be blocked from accessing the application.

8. The View History option allows you to see who made changes to the settings, what was changed, and when it happened.

Profile

The Profile option for the user offers multiple features to enhance user experience.

1. Click on the profile picture in the top right corner. In the dropdown, you will find the Profile option.

2. You can add or change the Profile Picture of you.

3. Customizable fields:

   • Name

   • User name

   • Phone Number

   • Email

   • Address

4. The Change Password option allows you to change the password by enter the current password and new password.

5. The View History option allows you to see what was changed in profile, and when it happened.

User Veiw

Menus in User View

• Attendance

• Work Log

• Salary

• Transactions

• Hisotry

• Attendance

  • Swipe In/Swipe Out button.

  • Export attendance log as a CSV file.

  • List user attendance (Entry Time, Exit Time, and Duration).

• Work Log

  • List of Work Logs done by the user.

  • Creating a New Work Log:

    • Click the New Work Log button.

    • Fill out the form with:

      1. Date

      2. Select Product

      3. Production Unit

      4. Labour Cost per Unit

      5. Quantity

      6. Amount

      7. Comments

    • Click the Add button to create the category.

  • Adding a worklog will reduce the quantity of the corresponding products in the production unit and increase the count of the worklog product.

  • Export worklog list using export option.

• Salary

  • List of salary history.

  • Export salary history using export option.

  • Calculating Salary

    • Click the Calculating Salary button.

    • List two salary calculation

      1. Salary by Attendance

      2. Salary by Worklog

    • Enter Bonus and Deduction amounts.

    • Click the Approve Salary button to calculate the salary.

• Transactions

  • List transaction history.

  • Display Total Amount to Pay and Total Amount to Receive.

  • To amount pay for user

    • Click the Pay button.

    • Fill out the form with:

      1. Date

      2. Amount

      3. Comments

    • Click the Pay button to process the payment.

  • Amount Receive from user

    • Click the Receive button.

    • Fill out the form with:

      1. Date

      2. Amount

      3. Comments

    • Click the Receive button to process the payment.

  • Export Transactions using export options.

• History

  • List of records of the user.

  • Every action (create, edit, delete) of the user in all modules is logged with timestamps for easy tracking.

  • Check historical changes for products, sales, orders, and more.

  • Every modification is recorded instantly.

  • Search history logs by user, module, action type, or date range. Filters make it easy to track specific activities of the user.

Pricing

The pricing option allows you to customize modules, branches, and user count, adjusting the cost accordingly.

1. Click on the profile picture in the top right corner. In the dropdown, you will find the Pricing option.

2. Choose the pricing category that best suits your needs and comfort.

3. Enter number of branches & number of employees and Select / Un Select the features (green color checkbox) based on your business needs.

4. Amount will be calculated as per the features selected by you.

Multi Language

Enables users to access services and tools in their preferred language, enhancing accessibility and user experience.

1. Choose your preferred language or switch anytime from the languages menu

2. Choose from a variety of supported languages, including English, Tamil, Hindi, Malayalam, Telugu, and more, to meet your business needs.